MEMBER SUPERVISION ANALYST

Description

Results Delivery

Maintain an annual planning cycle with micro phases for each organisation member, which will depend on the size and markets and adjust it to align with the changing business needs, in order to execute compliance reviews.

Apply cost effectiveness principles in everyday delivery to contribute to achievement of departmental financial targets

Budget for compliance reviews on an annual basis so as to optimise travel time and thereby minimise expenses

Have a mutually agreed schedule in place with the manager members to deliver reports on time within the deadlines set on the schedule

Deliver to standard by ensuring all reports are structured according to the standards set by the organisation so that administrative consistency is adhered to

Stay abreast of the organisation rules to ensure the application of acceptable practices by advising members accordingly

Stakeholder Relationship Management

Build solid relationships based on trust by providing information to the relevant members on the purpose of the compliance reviews

Provide regular support to team members and internal stakeholders by assisting when requested to do so

Engage with members to gather relevant information and ensure a thorough understanding of any potential non-compliance with organisation/FICA rules

Negotiate and agree upon appropriate timelines with members to resolve any compliance issues by evaluating the impact and severity of the identified transgression to ensure that the best possible process and corrective actions are followed

Establish relationships with all departments of the to ensure a good understanding of their operations and products and therefore the associated impact on the department’s regulatory process

Build relationships and keep abreast of product changes and business development initiatives with the objective of adapting the surveillance regulatory process accordingly

Maintain sustainable working relationship with stakeholders through ongoing engagement to ensure an understanding of their needs and maintain an open channel of communication at all times in supporting the department to achieve is business objectives

Develop and sustain relationships with service provider/vendor/supplier administrative staff to facilitate the effective procurement to pay process with service providers/vendors/suppliers

Process Management

Conduct Organisation members’ compliance reviews to ensure members comply with organisation rules and FICA (Financial Intelligence Centre Act) in performing the following key aspects:

Conduct the Pre Onsite Review phase in order to obtain an understanding of business and operational situation at the specific member firm by preparing review questionnaires, sending the questionnaire to the member with a return deadline date and requesting the necessary supporting documentation from the member

Assess the pre-review documentation received from the member

Select a sample of clients from the respective member’s database documentation to test controls and procedures that are in a place

Conduct onsite visits and when there prepare and collate working papers to obtain complete, sufficient and relevant supporting evidence to substantiate review findings depending on the member, conduct FICA reviews and relevant custody services reviews, conduct investment services reviews, check controls are in place as stated in the documentation received before visit and give feedback to member where necessary

Prepare relevant reports, submit draft to manager, revise and send the draft report back to the member for response to the issues highlighted within the report

Assess the feedback received and document the satisfactory response on the report, submit final report to manager, revise and send the final report to the member

Conduct FICA reviews and relevant custody services reviews, conduct investment services reviews, check that the applicable controls are in place as stated in the member supporting documentation received as part of the pre-review procedures and give feedback to member where necessary on any irregularities, weaknesses or omissions identified to ensure that the members are aware of the issues

Prepare the Onsite Review reports and submit the draft of the reports to manager for review and comment

Update reports following review of manager and send the report to the member for response to the irregularities, weaknesses or omissions as identified during the Onsite Review and highlighted within the report

Perform an assessment on the feedback and supporting documentation received from the member to assess if the feedback received is satisfactory in response to the findings in the Onsite Review reports.

Include the satisfactory feedback from the member into the draft report and send to manager for review and comment.

Update reports following review of the manager and send the final report to the manager for approval.

Once manager has approved the final reports for distribution send the final reports to the member.

Monitor and assist the manager in the promotion of compliance by organisation members in alignment with FICA and investigate instances of potential non-compliance

Maintain the database profile of all organisation members so as to reflect different categories of members in terms of size and activity

Assist manager with performing regular analytical reviews using organisations systems of various Organisations markets to identify risks and prioritise focus areas for compliance reviews

Assist manager to identify changes to AML (Anti money laundering) legislation which may impact organisation members by assessing any potential impact of changes to legislation and developing appropriate regulatory responses

Maintain a professional approach and use discretion when on site specifically when interacting with the member when investigating and obtaining additional information on potential identified areas of irregularities, weaknesses or omissions

Conduct root cause analysis of areas of non-compliance to organisation rules and FICA regulations and develop and propose solutions on these causes to the member as corrective action.

Refer significant matters with those proposed solutions to manager when applicable for further action by manager

Make day to day operational decisions specifically when the team is performing the Onsite Reviews and refer critical decisions to manager for furher guidance.

Ensure that for any decision that all available information from all sources are collated and analysed to make sure that the best decision is made

Ensure that any deviations to the agreed team plan is communicated the manager as and when they arise to ensure effective lines of communication and to enable the manager to make appropriate alternative arrangements

Engage with manager to plan and execute all assigned tasks within the agreed timeframe and to the agreed quality level

Manage own delivery against agreed deliverables and set timelines, identify obstacles to delivery and take appropriate action where required to ensure deadlines are met timeously

Identify obstacles and major challenges through continuous evaluation of processes and standards in order to ensure effective operational alignment to strategic priorities”

Self-Management

Provide knowledge and training to the organisation members and external stakeholders so that they are familiar with their responsibilities to be compliant and understand the benefits available to them

Improve personal capability and professional growth in line with organisation objectives by discussing development needs and proposed solutions with management

Be an effective team member encouraging team work and freely sharing knowledge

Visibly live the organisation values contributing to the achievement of divisional objectives

Manage self in terms of development, delivery and act as a self-starter

Transformation and Innovation Management

Identify, share and implement value adding improvement/innovative ideas and solutions contributing to divisional and organisation results

Qualifications

Grade 12

Degree in Auditing/ Accounting

Experience

3 or more years’ experience in an auditing environment of financial services sector with at least one year’s experience in compliance monitoring and compliance techniques

Skills

Basic software applications (e.g., Outlook, Word, Excel, Access, Internet, Email)

Competencies

Administrative procedures and systems

Divisional service offerings Resource allocation principles

Stakeholder management

Between 3 - 5 Years